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Unity Housing Association

Unity Housing Association

Ali Akbor, Chief Executive of Unity Housing Association 
and Lee McCarren, Chief Executive of Forrest

Location:
Leeds, West Yorkshire
Commission duration:
12 months
Project type:
Procurement
Project value:
£10m
Commission brief:
Procurement of a single Contractor to deliver a seven year Planned Maintenance and Responsive Repairs Contract

Summary

The commission involved the delivery of an entire Strategic Procurement Project, from inception through to contract execution, and included the following stages:

Stakeholder Engagement
Identifying the context, aspirations/objectives and current issues being experienced through a comprehensive set of interviews with relevant stakeholders.

Strategic Brief Development
Identifying and appraising the various options available to best satisfy the objectives and minimise/remove the issues, and developing an appropriate strategy for implementation.

Pre Qualification Stage
Designing an appropriate Pre-Qualification Questionnaire to ensure only appropriate contractors were invited to Tender

Tender Stage
Producing Tender Documentation (and appropriate supporting scoring mechanisms and criteria) and administering the ITT on behalf of the client.

Interview and Presentation Stage
Developing and producing appropriate Interview and Presentation subject matter and associated scoring methodologies.

Feedback provision
Providing feedback to unsuccessful candidates at both PQQ and Tender stages.

Contract Notices
Issuing appropriate Contract Notices to the Official Journal of the European Union (OJEU), as required by EU Procurement Regulations.

Achievements

The Contract with the successful contractor, HT Forrest, has been in effect for 1 year now, and the clients are very happy with the results.

Service levels under the contract have improved, and the contractor’s commitment to Community Benefit and Customer Service also increased significantly.

Furthermore costs have reduced in comparison to previous rates, meaning that Unity’s objectives of improved Service Delivery (Time), Service Quality, and Service Cost have been achieved as a direct result of the procurement project.


What the client says

"We instructed Stradia to assist the Association during the procurement of a long term responsive and planned maintenance contract that commenced in April 2011.  Stradia oversaw the procurement exercise for the Association, providing advice, assistance and guidance to us on all aspects relating to process.

Stradia demonstrated a thorough understanding of the business and the bespoke contractual elements required for a repairs and planned maintenance service that would meet the needs of both our residents and the organisation as a whole.

Stradia’s expert knowledge and assistance helped to guide us through the complex legal and procedural steps involved in the tender process. Their support and guidance throughout was invaluable as is their continuing support following the implementation of the contract."

David Caron, Maintenance Manager,
Unity Housing Association

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